If a business owner doesn’t know when first starting a business, the importance of good bookkeeping, they often early learn it in a hard way. For any accountant to be capable of providing a business owner with the financial status of the business, they must have available at all times, all relevant information and have that information presented to them in a set manner in order for it to make sense and that presentation of this information is the duty of the bookkeeper. As the bookkeeper not only has to ensure all information is recorded on a daily basis but also has to ensure that it is recorded in a manner which will make sense to the accountant, the bookkeeper must either be already trained in such matters or receive adequate training. Where someone is employed as a bookkeeper, a contingency plan must be in place if the bookkeeper should be absent for any reason as, if books get behind, not only can an accountant not be able to keep the business owner updated on the financial status but catching up with that information later, could mean a lot of overtime payments. Often a huge chunk of a business’s expenses is taken up with employee wages and benefits which mean that an accurate payroll must also be maintained and available for the accountant to peruse at any time. Once again, this payroll must be maintained in such a manner that the accountant can readily understand it and so, again, training is required, not just for the payroll manager but also for whom ever may be required to stand in for them if they are absent; no business owner wants to experience the consequences that may occur from employees not receiving their pay on time.
When considering how a business will cope with bookkeeping and payroll, they should always consider what will happen if the business enjoys an increase in sales, certainly adding to the amount of bookkeeping and even possibly adding to the size of the payroll. One way that businesses are starting to be able to have top bookkeeper records maintained whilst saving in employee expenses, is by opting to use the services provided by a bookkeeping agency. Agencies provide fully professional and trained bookkeeping staff on a daily or hourly basis and so eliminate the problem a business may have with excessive staff benefits and training. As many of these agencies also offer payroll management, a business may also take advantage of those services. Using an agency like this means that apart from the savings it may be able to make today, it has already assured itself of an immediate, unique, effective and efficient solution to any expansion which the business may enjoy at a later date. Only paying for the hours needed for efficient bookkeeping and possibly paying on a per employee basis for payroll management, means that whilst an accountant can rely on information being readily and correctly available, the business’s owner is relieved of often costly training fees and worries about absenteeism in a crucial part of the business.